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Sporting Schools Spending Eligibility Guide

Purpose

Use this guide to determine whether a planned expense can be funded through a Sporting Schools grant.

Before assessing any expense, confirm:

• The school has an approved Sporting Schools grant.
• A coach-delivered or teacher-delivered Sporting Schools program has been booked through the school portal and confirmed.
• The expense will occur during the approved funding period (school term).
• The expense directly supports delivery of a Sporting Schools partner sport program. [Spending_F..._Sheet (1) | PDF]

Spending Assessment Rules

Eligible

Classify as "Likely Eligible" when the expense aligns with one or more of the supported categories below.

Program Delivery

Supported examples:

• Payments to partner sports.
• Payments to approved providers and coaches.
• Coach travel costs required to deliver a program.
• Payments to teachers delivering a teacher-delivered Sporting Schools package outside their normal paid work hours. [Spending_F..._Sheet (1) | PDF]

Equipment

Supported examples:

• Essential equipment required to deliver an approved partner sport program.
• Equipment required for an introductory partner sport program.
• Modified or adapted equipment for students with disability.
• Freight or delivery costs for supported equipment.

Conditions:

• Equipment spending is capped at $1,650 GST inclusive per grant.
• Equipment must be directly related to program delivery. [Spending_F..._Sheet (1) | PDF]

Supervision

Supported examples:

• Before-school supervision.
• After-school supervision.
• Additional supervision required for ratios or safety requirements.
• Relief teachers enabling delivery of a teacher-delivered program. [Spending_F..._Sheet (1) | PDF]

Transport

Supported examples:

• Student transport required to travel to and from a partner sport program location. [Spending_F..._Sheet (1) | PDF]

Facilities

Supported examples:

• Pool hire.
• Venue hire.
• Entry fees to sporting facilities.
• Court or field line marking required for the program.
• Replacement sport-specific facility items such as nets, rings and backboards required for program delivery. [Spending_F..._Sheet (1) | PDF]

Program Administration

Supported examples:

• Phone calls.
• Printing.
• Photocopying.
• Permission notes.
• Grant acquittal administration.
• Program coordination.

Conditions:

• Up to $200 GST inclusive can be claimed without evidence. [Spending_F..._Sheet (1) | PDF]

Professional Development

Supported examples:

• Sport-specific training required by a Sporting Schools partner sport.
• Relief teacher costs for approved ASC PE Essential Skills training. [Spending_F..._Sheet (1) | PDF]

Other Supported Initiatives

Supported examples:

• Sporting Schools book packs for primary school libraries (up to $550 GST inclusive).
• Visits from athletes or motivational speakers linked to Sporting Schools partner sports, Olympic sports or Paralympic sports (up to $1,100 GST inclusive).
• Local sporting club representatives promoting pathways into community sport (up to $200 GST inclusive). [Spending_F..._Sheet (1) | PDF]

Not Eligible

Classify as "Likely Ineligible" when the expense falls within one or more of the categories below.

Timing and Funding Period

Not supported:

• Expenses incurred before grant approval.
• Expenses outside the approved funding period.
• Rollover of funds into future terms.
• Spending where no Sporting Schools program is being delivered. [Spending_F..._Sheet (1) | PDF]

Non-Partner Sports and Programs

Not supported:

• Dance.
• Circus skills.
• Yoga.
• Oztag.
• Pickleball.
• Disc golf.
• Boot camps.
• Personal training.
• Fitness programs.
• Fundamental movement programs.
• Wellbeing programs.
• Multi-sport programs. [Spending_F..._Sheet (1) | PDF]

Teaching and Staff Costs

Not supported:

• Delivery of regular PE lessons.
• Delivery of existing school sport programs.
• Teacher delivery during normal paid work hours.
• Administration work completed during normal paid work hours.
• Student, parent or learning support officer delivery costs. [Spending_F..._Sheet (1) | PDF]

Uniforms and Apparel

Not supported:

• Uniforms.
• Polo shirts.
• Jerseys.
• Tracksuits.
• Jackets.
• Shorts.
• Bags.
• Apparel with school branding. [Spending_F..._Sheet (1) | PDF]

Duty of Care and Safety Costs

Not supported:

• First aid kits.
• First aid officers.
• Sunscreen.
• Water bottles.
• Drink carriers.
• Gazebos.
• Shade shelters.
• Rescue equipment. [Spending_F..._Sheet (1) | PDF]

Technology and Electronics

Not supported:

• iPads.
• Tablets.
• Cameras.
• Speakers.
• Smart watches.
• GPS devices.
• Ball machines.
• Walkie talkies.
• Chargers.
• Batteries.
• Digital scoreboards. [Spending_F..._Sheet (1) | PDF]

Prizes and Incentives

Not supported:

• Trophies.
• Medals.
• Ribbons.
• Participation prizes. [Spending_F..._Sheet (1) | PDF]

Personal Use Items

Not supported:

• Mouth guards.
• Socks.
• Shoes.
• Swimwear.
• Rash vests.
• Wetsuits.
• Hair nets. [Spending_F..._Sheet (1) | PDF]

Fitness and Gym Equipment

Not supported:

• Weights.
• Dumbbells.
• Bench presses.
• Boxing bags.
• Resistance bands.
• Gym equipment.
• Exercise bikes.
• Treadmills. [Spending_F..._Sheet (1) | PDF]

School Infrastructure and Maintenance

Not supported:

• Goal posts.
• Basketball towers.
• Sheds.
• Shelving.
• Storage containers.
• Cricket pitches.
• Bike racks.
• Permanent infrastructure.
• Mowing.
• Painting.
• Cleaning.
• Court repairs.
• Field repairs.
• Shade sails.
• Pool chemicals. [Spending_F..._Sheet (1) | PDF]

School-Owned Assets

Not supported:

• Hire of school-owned facilities.
• Hire of school-owned equipment.
• Hire of school-owned vehicles. [Spending_F..._Sheet (1) | PDF]

School Sport Events

Not supported:

• School carnivals.
• Interschool sport.
• Representative sport.
• Gala days.
• Registration fees.
• Competition costs.
• Competition travel. [Spending_F..._Sheet (1) | PDF]

Food and Catering

Not supported:

• Lunches.
• Snacks.
• Catering.
• Afternoon teas.
• Refreshments. [Spending_F..._Sheet (1) | PDF]

Other Not Supported Costs

Not supported:

• Gift cards.
• Working with Children checks.
• Child safety training.
• First aid training.
• Non-sport conferences.
• Professional development for students or coaches. [Spending_F..._Sheet (1) | PDF]

Response Categories

Use one of the following outcomes when answering schools.

Likely Eligible

The expense clearly meets Sporting Schools funding requirements.

Eligible with Conditions

The expense may be eligible if specific conditions, spending caps or program requirements are met.

Likely Ineligible

The expense falls within a known unsupported category.

More Information Required

The expense may be eligible, but additional context is needed before a determination can be made.

Response Template

Assessment: [Likely Eligible / Eligible with Conditions / Likely Ineligible / More Information Required]

Reason:
Explain which Sporting Schools rule applies.

Relevant Rule:
Reference the supported or unsupported cost category.

Conditions (if applicable):

• Condition 1
• Condition 2

Suggested Alternative (if applicable):
Provide a compliant alternative that aligns with Sporting Schools funding requirements.